Welcome to HRMS Infozars, a SaaS platform that offers human resource management solutions. By
registering for and using our services, you agree to abide by the following terms and
conditions.
Please read them carefully before proceeding with the registration.
2. Who We Are
HRMS Infozars is a human resource management system operated by Infozars. For any queries, please contact us at info@infozars.com.
3. What Data We Collect
We may collect the following types of data:
Personal Information: Name, email address, phone number, job title, and organization details.
Usage Data: Log data, IP addresses, browser type, and device information.
HR Data: Employee records including attendance, payroll, performance data, and other HR metrics.
Technical Data: Cookies, analytics data, and system logs.
4. How We Collect Data
We collect data through:
Registration Forms: When you sign up for an account.
Automated Technologies: Through cookies and similar tracking technologies.
Direct Interactions: When you communicate with us via email or support channels.
Third-Party Integrations: Such as payroll and accounting software.
5. How We Use Your Data
We use your data to:
Provide Services: Facilitate HR processes, attendance management, and payroll.
Improve User Experience: Personalize features and deliver tailored content.
Security and Maintenance: Monitor system performance and security.
Compliance: Meet legal and regulatory obligations.
Communication: Send updates, newsletters, and service notifications.
Third-Party Utility Management Services: If you have opted to integrate utility management features within HRMS Infozars. This may include sharing utility usage data and related metrics to streamline management and reporting.
6. Legal Basis for Processing
We process your personal data based on:
Contractual Necessity: To provide and maintain our services.
Legitimate Interests: To enhance user experience and improve our platform.
Legal Compliance: To fulfill regulatory requirements.
Consent: For marketing communications (you may opt-out at any time).
7. How We Share Your Data
We may share data with:
Service Providers: To support IT, hosting, and maintenance.
Business Partners: Only with explicit consent for integrations.
Legal Authorities: When required by law or to protect our rights.
Third-Party Analytics: To analyze platform usage and performance.
8. International Data Transfers
Your data may be transferred and stored outside the UK. We ensure that such transfers comply with data protection laws and that adequate safeguards are in place.
9. Data Security
We implement appropriate security measures to protect your data, including:
Encryption: Data in transit and at rest.
Access Control: Role-based permissions and multi-factor authentication.
Monitoring: Regular security audits and vulnerability testing.
10. Data Retention
We retain your data as long as necessary to fulfill the purposes outlined in this policy or as required by law. Upon termination, we will securely delete or anonymize your data.
11. Your Rights
Under the UK GDPR, you have the right to:
Access: Request a copy of your personal data.
Rectification: Correct any inaccuracies in your data.
Erasure: Request the deletion of your data.
Restriction: Limit the processing of your data.
Data Portability: Obtain your data in a structured format.
Object: Opt-out of data processing for marketing purposes.
Withdraw Consent: At any time, where consent is the legal basis.
To exercise your rights, contact us at info@infozars.com.
12. Cookies Policy
We use cookies to enhance your experience and analyze traffic. You can manage your cookie preferences through your browser settings. Please see our Cookie Policy for more information.
13. Third-Party Links
Our platform may contain links to external sites. We are not responsible for the privacy practices of those sites. Please review their policies independently.
14. Children’s Privacy
Our services are not directed at individuals under the age of 18. We do not knowingly collect data from minors.
15. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised effective date. Continued use of our services signifies acceptance of any changes.
16. Contact Us
If you have any questions or concerns about this Privacy Policy, please reach out to us at: